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Chief of secretary general’s office


ICLEI – Local Governments for Sustainability e.V.


Job Location Type


Job Location

Bonn, Germany    

Applicant Location Requirements


Application Deadline

July 24, 2024

ICLEI – Local Governments for Sustainability is a global network working with more than 2500 local and regional governments committed to sustainable urban development. Active in 125+ countries, we influence sustainability policy and drive local action for low emission, nature-based, equitable, resilient and circular development. Our team of experts work together with our ICLEI members through peer exchange, partnerships and capacity building to create systemic change for urban sustainability.

The World Secretariat is based in Bonn, Germany.

To support ICLEI’s Secretary General and the Executive Director of the World Secretariat, we are offering the following position:

Chief of the Secretary General’s Office

The successful candidate will be a part of the international ICLEI World Secretariat team based in Bonn, Germany.

Main responsibilities:

Through this highly visible and important position, the selected candidate will need to bring accuracy, energy and diplomacy:

To fulfill a broad variety of tasks which are geared to allow and facilitate the Secretary General and World Secretariat’s Executive Director to effectively lead an international, not-for-profit organization.

To manage these tasks in an independent manner and with professionalism.

To undertake these tasks and communicate with a particularly high level of discretion, confidentiality and professionalism, both internally and externally.


• Prepare independently and conducting daily meetings with the Secretary General (SG) to plan daily agendas and priorities
• Provide information and deliverables to prepare SG decision-making
• Lead the SG’s internal and external communications, drafting and monitoring the SG’s communication channels.
• Support ICLEI communication, i.e. social media, LinkedIn profile and SG section on ICLEI website.
• Manage the SG’s calendar of internal and external appointments.
• Handle independently the various internal and external requests to the SG office in an efficient, proactive and reliable manner; and set priorities appropriately.
• Prepare the meetings and agendas for certain group meetings in the World Secretariat, for/with the regional ICLEI offices and external partners.
• Act as liaison for the SG to the ICLEI governance bodies and presidency.
• Help with event preparations, annual governance or office directors meetings and minute-taking.
• Conduct research and supporting the preparation of speeches and presentations.
• Compile progress reports to external donors, preparing partnership agreements and related signing ceremonies.
• Prepare meetings and travels, including all logistics.
• Accompany the SG in external meetings and events.

Special Requirements
University degree (or equivalent) in a relevant subject such as International Studies, Office Management, Communications, Political/Social Science or similar Minimum of two-year professional experience in an organizational environment. Organized, flexible and analytical working style, pro-active attitude, excellent written and oral communication skills, ability for multi-tasking. International experience and cultural sensitivity; desire to work at high professional and ethical standards. Excellent command of the English language, fluency in other international business languages, especially German, is an asset.

Apply online or via email