This position is located in the General Support Section (GSS), Division for Management (DM), United Nations Office at Vienna (UNOV), Vienna, Austria. The Environmental Affairs Officer will work under the overall guidance and supervision of the Chief, the General Support Section (GSS). For more information on UNOV, please visit the website www.unov.org
The Environmental Affairs Officer will primarily be responsible for the development and implementation of an Environmental Management System (EMS) at the United Nations Office at Vienna (UNOV)/ United Nations Office on Drugs and Crime (UNODC) and all UNODC field office locations, reporting in the context of the Greening the Blue initiative, and implementation of the UN’s Climate Action Plan. Within the assigned authority, the Environmental Affairs Officer will be responsible for the following specific duties: • Support the Chief, GSS in the office’s environmental policy and objectives (including directives, annual Mission Environmental Statement, Standard Operating Procedures, etc.) • Coordinate and manage the development, implementation and operation of an Environmental Management System for UNOV/UNODC and UNODC field office locations. • Monitor and analyse the EMS implementation, review relevant documents and reports and make adjustments, as required. • Perform the coordination work of an operational EMS working group, representing key stakeholders during the EMS implementation; perform assignments on information collation and needs assessment, in collaboration with relevant parties within the UN system, including the United Nations Environment Programme (UNEP), UN SUN system/GHG (Greenhouse Gas) monitoring and the Department of Operational Support (DOS), the Department of Management Strategy, Policy and Compliance (DMSPC) by liaising, planning, and facilitating workshops, and other interactive methods in developing EMS plan, policy, and documentations required for the ISO 14001 certification. • Collect data related to carbon emissions from various sources, work on mitigation strategies for its reduction, conduct energy audits and provide advice on energy saving strategies. • Research, analyse and present information gathered from diverse sources to support the formation of all aspects of the EMS. • Collect and analyse data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Assist in the development of the EMS specification to define objectives, formalize actions, and build key performance indicators for monitoring progress, assist in policy development, including the review and analysis of issues and trends, preparation of evaluations or other research activities and studies, including coordination with other Vienna-based organizations. • Undertake survey initiatives, design data collection tools, review, analyse and interpret responses, identify problems/issues and prepare recommendations for decision making for the steering group. • Prepare schedule and cost estimates for implementation of the EMS, as well as various written outputs, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications etc. Provide support in identifying EMS related projects and coordinate with relevant stakeholders. • Provide support in developing a communication strategy and plan for all outreach activities, conduct training workshops, seminars, etc. suggest activities to facilitate staff’s behavioural changes for improved environmental sustainability, make presentations on EMS topics/activities to a wide audience and chair meetings and task forces. • Coordinate activities related to budget and funding (programme/project preparation and submissions, progress reports, financial statements, etc.) and prepare related documents/reports. • Conduct environmental assessments and surveys of UNOV/UNODC operations, including Environmental Impact Assessments (EIA). • Produce and update the annual Greening the Blue reporting including data collection from the field offices. • Produce and/or update the implications of the UN’s Climate Action Plan on UNOV/UNODC’s operations. • Develop content and layout for the local Climate Action Plan – EMS for UNOV and UNODC field offices. • Manage, coordinate and monitor the implementation of the EMS, including data collection and reporting. • Maintain a record of environmental issues and actions on UNOV/UNODC for Greening the Blue report. • Submit periodic reports on environmental issues to the Chief GSS. • Advise relevant officers or offices on environmental issues arising from the assessments, studies and plans, including environmental information relevant to the operations of the office. Awareness and Training: • Promote awareness on environmental issues. • Provide an environmental briefing to all personnel including new and field office personnel during their induction training. Coordination and Partner Relations: • Liaise on environmental issues with local buildings management office as well as other relevant United Nations bodies (UNEP, DOS, DMSPC) and other UN agencies with the goal of ensuring the most accurate and most current data input for Greening the Blue for all UNOV/UNODC offices. Supply Chain Planning: • Start the process of defining and establishing processes and procedures at UNOV/UNODC including its field offices for their supply chain plans in the new Umoja Supply Chain Planning Tool (SCPT) encompassing demand and sourcing plans. • Start developing and implementing methodologies and tools to enable effective execution of supply chain and sourcing logistic plans to formulate UNOV/UNODC specific Standard Operating Procedures. • Carry out any other work-related tasks as assigned by the Chief, GSS.