We are seeking a Project Manager to join our dynamic, international team based in New York. Your project portfolio will include a range of projects seeking to make a meaningful impact in the climate science and policy space.
Your Responsibilities
Under the direct supervision of the Project Lead, the Project Manager is responsible for the entire lifecycle of the project from project development, and design to project closure.
The Project Manager is responsible for supporting the development of funding proposals for funding entities, contributing to basic research and tools development, and supporting budget creation with up-to-date information on actual costs. You will need to work closely with the fundraising specialists and with content specialists in your teams for the development of projects.
The Project Manager is also responsible for the day-to-day management and operations of the project. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, and risk for the entire lifecycle of the project.
The Project Manager is responsible for managing the contract with the funder and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs can lead to its successful completion and in some cases, developing follow-up activities on projects.
Specific Tasks
Project Development, Project Delivery and Performance
-In close collaboration with the project content lead, support project development in the form of bid submissions, proposal development and budget development along with all other supporting project documentation
-Support the clearance process and contracting for new projects
-Develop, complete and update implementation plans for each of the Projects – including the management of deliverable and milestone trackers, personnel planning, and resource management
-Monitor the overall progress of the project and use of resources and initiate corrective action where necessary;
-Support facilitation/coordination of meetings with partners and stakeholders, including the organisation of consultations and webinars as needed, the development of agendas, relevant materials, and documentation and dissemination of information;
-Ensure that project deliverables are being executed in accordance with the contract;
-Manage and record Project deviations and changes;
-Lead contract management duties for partner agreements, disbursements and reporting;
-Identify, and anticipate promptly, potential risks and issues and advise mitigating measures to the Team Lead and Management Team so that maximum benefit to partners and other stakeholders is achieved
Procedures
-Comply with all organisational policies and ensure that team members are following the established processes and projects can withstand external and internal audits;
-Following all established procurement protocols for purchasing goods and services for the projects;
-Ensure up-to-date maintenance of the project files for the entire life cycle of the project;
-Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with Climate Analytics rules and regulations as well as funder regulations;
-Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are made on time;
-Manage expenditures against the budget (based on accurate financial reports) in collaboration with the project finance officer;
-For project closure purposes, provide a formal handover of the project to the closure manager/ Be the closure manager;
-Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations
- Monitoring and Reporting
-Prepare and issue regular project and/or financial reports in accordance with partner contracts and Climate Analytics Internal requirements for reporting;
-Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality);
-Maintain progress reports as required by the organisation’s standard procedures;
-Provide routine oversight and analysis of project performance ;
-Ensure all project team members track and regularly update milestones and targets for the duration of the project’s lifespan