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Project manager (f/m/d) – new york, usa office


Climate Analytics gGmbH


Implementation Strategies Team

Organization URL

Not Specified

Job Location Type


Job Location

New York, New York, United States Of America    

Applicant Location Requirements

New York, New York, United States Of America    

Application Deadline

Until Filled

We are seeking a Project Manager to join our dynamic, international team based in New York. Your project portfolio will include a range of projects seeking to make a meaningful impact in the climate science and policy space.

Your Responsibilities
Under the direct supervision of the Project Lead, the Project Manager is responsible for the entire lifecycle of the project from project development, and design to project closure.

The Project Manager is responsible for supporting the development of funding proposals for funding entities, contributing to basic research and tools development, and supporting budget creation with up-to-date information on actual costs. You will need to work closely with the fundraising specialists and with content specialists in your teams for the development of projects.

The Project Manager is also responsible for the day-to-day management and operations of the project. The main responsibility of a Project Manager is to ensure that the project outputs are delivered within the specified project tolerances of time, cost, quality, scope, and risk for the entire lifecycle of the project.

The Project Manager is responsible for managing the contract with the funder and having a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders, to ensure the project outputs can lead to its successful completion and in some cases, developing follow-up activities on projects.

Specific Tasks
Project Development, Project Delivery and Performance
-In close collaboration with the project content lead, support project development in the form of bid submissions, proposal development and budget development along with all other supporting project documentation
-Support the clearance process and contracting for new projects
-Develop, complete and update implementation plans for each of the Projects – including the management of deliverable and milestone trackers, personnel planning, and resource management
-Monitor the overall progress of the project and use of resources and initiate corrective action where necessary;
-Support facilitation/coordination of meetings with partners and stakeholders, including the organisation of consultations and webinars as needed, the development of agendas, relevant materials, and documentation and dissemination of information;
-Ensure that project deliverables are being executed in accordance with the contract;
-Manage and record Project deviations and changes;
-Lead contract management duties for partner agreements, disbursements and reporting;
-Identify, and anticipate promptly, potential risks and issues and advise mitigating measures to the Team Lead and Management Team so that maximum benefit to partners and other stakeholders is achieved

-Comply with all organisational policies and ensure that team members are following the established processes and projects can withstand external and internal audits;
-Following all established procurement protocols for purchasing goods and services for the projects;
-Ensure up-to-date maintenance of the project files for the entire life cycle of the project;
-Ensure the development and implementation of project financial management guidelines and control mechanisms, in conformity with Climate Analytics rules and regulations as well as funder regulations;
-Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are made on time;
-Manage expenditures against the budget (based on accurate financial reports) in collaboration with the project finance officer;
-For project closure purposes, provide a formal handover of the project to the closure manager/ Be the closure manager;
-Support project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations

  • Monitoring and Reporting
    -Prepare and issue regular project and/or financial reports in accordance with partner contracts and Climate Analytics Internal requirements for reporting;
    -Regularly review project status, evaluating performance criteria (scope, cost, schedule and quality);
    -Maintain progress reports as required by the organisation’s standard procedures;
    -Provide routine oversight and analysis of project performance ;
    -Ensure all project team members track and regularly update milestones and targets for the duration of the project’s lifespan
Special Requirements
Essential criteria -A Bachelor’s Degree in Finance, Economics, Business, Project Management, or other related discipline with four years of experience. A technical certification may be accepted instead of a bachelor’s degree providing the relevant experience is available; -Proven track record of successfully developing and implementing plans and projects, including but not limited to tracking of project deliverables, resource planning, control, monitoring and reporting, budget development and financial controlling and analysis; -Experience with stakeholder management, including relationship management with both internal and external partners -Strong IT proficiency and command of project management and reporting tools; -Our working language is English, therefore excellent English writing and verbal skills are necessary Desirable Criteria -Five years of relevant experience in Finance and/or Project Management; -Experience in writing reports, performing data analyses, and drafting documents is an asset; -Experience working in an international, non-profit setting ; OUR OFFER -A job with purpose. With us you will work in a team of highly engaged people and with your skills you can make a positive contribution to our work in the field of climate change; -We are a diverse and inclusive team and welcome your application regardless of your gender identity or expression, sexual orientation, religion, ethnicity, age, neurodiversity; disability status, citizenship, or any other aspect that makes you unique; -Flexible work environment Conditions -Application Deadline: 4 weeks from publication; -Starting date: 1 July 2024; -Terms: We are looking for a long-term collaboration. Currently, we can offer a fixed-term contract for 18 months, with the perspective of an extension based on performance and funding; -Salary Range: $71,786 – $75,375 (Annual Gross); -Remuneration: The daily rate will be commensurate with qualifications and experience: Please apply with: Your CV Cover letter addressing essential criteria, listing three references, and including your earliest start date and salary expectations Please use PDF format exclusively using the application form as soon as possible. Applications by email or by post can unfortunately not be processed.

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