JOB RESPONSIBILITIES:
Finance
- Implement process and tools of managing membership contributions;
- Ensure the organizational financial records are always up to date.
- Support in development, monitoring and revision of internal organizational budgets;
- Process reimbursement and payment requests and supports team to ensure all requests are submitted accurately, on time, that the team’s thorough understanding of all requirements is ensured on a continuous basis and works with the team to resolve issues surrounding reimbursement and payment process;
- Enforce financial management including financial reporting and allocation of expenses to funders;
- Actively contribute to various project, organizational and annual accounts auditing processes;
- Implement the financial accounting, monitoring and reporting systems and procedures
- Monitor cash flows and advise accordingly.
- Implement financial management mechanisms that minimize financial risk.
- Keep abreast of changes in relevant financial regulations regarding law and legislation relevant to CAN.
Grants Management
- Implementation of viable regranting models and tools within the finance unit;
- Actively contribute to institutional reporting, including meeting internal and external reporting deadlines, identifying reporting components, compiling required documents, ensuring report completeness, and facilitating final submission;
- Ensure compliance with internal and external reporting requirements, including budgets and financial reports;
- Prepare budgets for grant proposals;
- Work closely with programme teams to build and execute plans and processes, strengthen capacity for grants management, and ensure transparency and accountability;
- Participate in relevant meetings relating to the grants and their respective management;
- Implementation of a robust internal Grants Management System that will have sufficient capabilities for management reports e.g. grant overview allocations, grants reporting schedule, earmarked activities list, burn rate.
Administration
- Maintain both electronic and physical filing systems; including expenses tracking, maintaining financial records, filing and archiving of receipts, invoices, managing accounts receivable etc.;
- Maintains, configures and updates internal CAN databases and online tools as needed;
- Develop and deliver trainings for new and existing team members and consultants; Assists them with finance and administration questions to ensure they are properly informed of all requirements;
- Actively contributes to reporting, knowledge-management and monitoring, evaluation, innovating and learning efforts of CAN;
- Assists the Operations department in the organization of events, on the financial side;
- Other Duties as assigned
JOB REQUIREMENTS:
The job holder must possess the following requirements with or without a reasonable accommodation:
Education and Professional Qualifications:
- University degree in business, finance, accounting or related field is desirable;
- Certified Public accountant or equivalent professional experience in a relevant field.
Job-Related Experience & Knowledge:
- Previous professional experience working with Excel, Quickbooks online (or equivalent accounting system).
- Previous experience in financial management in an international organization or a non-governmental association-previous experience with tax-exempt non-profits a plus;
- Experience managing finances and accounting
- Experience working with European and German donors is an asset;