General objectives of the contract:
Responsibilities/description of professional services:
- Support implementation of communication, reporting activities and strategies including strengthening internal communications, broadening public outreach, establishing GPA brand through promoting its Steering Group members and other partners.
- Assist the Social Media Management with social media outreach and engagement on Twitter and LinkedIn.
- Support with organizing events, drafting and editing materials such as guides, factsheets, and reports.
- Assist in the preparation of high-level events such as UNGA, COP28, Humanitarian Networks and Partnerships Weeks (HNPW), etc.
- Design and develop visual content for public outreach for social media and offline promotion, such as posters, banners, flyers, quote cards, GIFs, etc
- Draft routine correspondence, memoranda, press release, reports, factsheets, articles, blogs, newsletters, etc.
- Update information on the GPA website, including events page, career pages, news stories, etc.
- Develop monthly newsletters by gathering latest information on humanitarian energy
- Support the GPA team members in general administrative functions on budgeting, procurement, travel, documents preparation for agreements between parties, contractual procedures for human resources, etc.
- Arrange appointments/meetings for both internal and external entities
- Attend meetings/events as a rapporteur, take notes and prepare meeting minutes
- Facilitate implementation of personnel administrative formalities and processing of documents in relation to official travels, leaves and movements of staff. Support staff members with processing personnel-related documentation
- Assist in conducting procurement formalities to obtain required services according UNITAR rules and guidelines
- Support organizing trainings, workshops, webinars, high-level meetings, and other events with logistical, technical and administrative functions
- Coordinate between the administrative support staff of the PTP unit and project management teams within the GPA coordination unit
- Undertake any other tasks assigned.