Position Description
The International Climate Program Coordinator is an essential team member of the global team, working with different internal and external stakeholders, network partners, and HCWH offices and regional climate teams to make sure our teams are coordinated and can smoothly and successfully implement and deliver key activities and outcomes that lead to the achievement of our strategic goals.
Key responsibilities:
– Management; working closely with the International Climate Director to ensure that team, regional offices, and partner work plans are in line with grant objectives and strategic priorities.
– Lead the operational support for different events, online and in-person, for team members. These may include events organized, or in which team members take a leading role, including Climate weeks, large conferences such as the Conference of Parties, World Health Assembly, training events and campaigns.
– Work with International Climate Director and International Finance Coordinator to ensure staff know what budgets to charge for different programmatic activities and report spending rates for decision-making
– Work with MEL and reporting manager, development, IT and communications teams to ensure seamless coordination with these departments.
– Ensure internal communications on purpose, next steps and deliverables of meetings and calls are noted and followed up on, using Asana and other tools at our disposal.
– Prepare contracts and agreements required for the International Climate Team to implement activities, and that these follow our internal procedures and are signed in a timely manner.
– Schedule calls and agendas for bilateral meetings with partners and offices, between teams, and amongst collaborators on different projects. Ensure that these are kept up to date.
– Maintain files, notes, and materials classified and organized in shared drives, ensuring staff know how to access them, and that files are accessible to the correct teams. Lead the project management of key processes and championing Climate objectives on grant and financial
Qualifications:
– Education: Bachelor’s degree in public health, international affairs, business administration or a related field. Advanced degrees or certifications in program management highly desired. Combined experience and education can serve as a substitute for minimum education.
– Professional Experience: A minimum of 3 years in program coordination roles.
– Expertise: In-depth knowledge of Google Docs, Meet, and Calendar administration, proficiency in knowledge management across various systems and platforms, Asana or other similar project management systems.
– Multicultural Experience: Proven ability to work effectively in multicultural settings, with experience in global or international communications highly preferred.
– Language Skills: Proficiency in English is essential. Fluency in Spanish and other secondary languages preferred.
– Virtual Work Proficiency: Comfortable and experienced working in virtual or remote environments, demonstrating the ability to collaborate effectively across different time zones and digital platform